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Library Employees: Student Employment

Find links to policies, assessment, committees, training, forms,and more.

Student Application

Join Handshake to apply for open student positions. Attach a student application, resume (optional), and your course schedule.

Hours Per Week

Students can work 20 hours per week, not to exceed 6 hours in any given day, during fall and spring semesters as long as they are enrolled in at least 6 hours of classes during the semester in which they are working.

Students can work 29 hours per week, not to exceed 7 hours in any given day, during intersessions and summer blocks as long as they are enrolled in at least 3 hours of classes during the applicable intersession/summer block in which they are working. 

  • Winter intersession requires current fall enrollment AND spring pre-enrollment
  • May intersession requires current spring enrollment AND pre-May intersession and/or summer block enrollment
  • August intersession requires fall enrollment

To work days in December after commencement, students must have been enrolled in a fall course at ECU AND provide proof of spring pre-enrollment.  A fall work permit will be required.

To work days in May after commencement, students must have been enrolled in a spring course at ECU AND provide proof of pre-May intersession and/or summer block enrollment.  A spring work permit will be required.

Pay Period & Direct Deposit

Pay periods start on the first working day of the month and go to the last working day of the month.

Pay day is the 12th of each month and reflects the previous month's hours worked.

Students must sign up for direct deposit to a:

  • Checking account
  • Savings account
  • Tiger card account

A direct deposit form can be obtained through ECU's Employment Services Office (Adm 160).

Change of Address, Name, or SSN

Students changing their name or social security number must report these changes to BOTH:

  • Employment Services and
  • Admissions & Records 

Students changing their address can do so on their myECU Portal:

  • Personal Information
  • Biographical Information
  • Click on the pencil to change the address

What To Do First

  1. Post a job ad at ecok.joinhandshake.com (see step-by-step instructions in Supervisor's Materials box).
  2. Review applications and setup interviews.
  3. Hire a student.
    • Update Handshake applicants (see Handshake Job Post Instructions below).
    • First day of work, the student needs to obtain a work permit:
      • If they have worked on campus before, they will just need to fill out a ES-Work Permit Renewal form via Etrieve.
        • Supervisor is the library director (Dana Belcher)
        • Department is: Library – dept name (i.e. Library – Media Services or Circulation or Outreach or etc.)
    Work Permit Renewal
    • If you, as direct supervisor, receive an Etrieve email to approve, refer the form to the library director for approval and approve the form.
    • If they have not worked on campus before, they will need to fill out a new employee packet from Employment Services, Adm 160.
      • The Library Director signs the work permit.
      • The completed packet will need to be returned to Employment Services.
      • Employment Services will ask to see a picture ID and a social security card or birth certificate.
      • Employment Services will give the work permit to the student to take to Financial Aid, ADM 101A, who in turn will provide a signed copy to the student.
      • The student will give the copy to their supervisor, who in turn will give a copy to the Library Director.
  4. Begin training the student.

Supervisors' Materials

Materials to be Sent to the Library Director

Training Module Quiz Answers

Answers to the quizzes can be found at K:\Library\Administrative\Personnel\Training Materials\Student.

Student Training Materials

The training materials can be found on the Student Employment Training page.

Work Permits

All students must have a valid work permit BEFORE working.

To be eligible to work, students must be enrolled at least half-time:

  • Undergraduate students, 6 hours in fall or spring or 3 for summer.
  • Graduate students, 4 hours in fall or spring or 3 for summer.

Fall work permits begin August 1st and extend to December 31st.  Returning students DO NOT need to get a spring work permit.  The fall permit will be extended thru May.

Spring work permits begin January 1st and extend to May 31st.  Only new students starting on or after January 1st will need to get a spring work permit. The spring permit will be extended thru May.

Summer work permits begin June 1st and extend to July 31st.

Work permits for returning students can be accessed online via Etrieve - ES - Work Permit Renewal. For students that have never worked on campus before, they'll need to pick up a New Employee packet at Employment Services in the Administration Building, Rm 160.

For students who run out of workstudy and need to switch to regular pay, they'll need to fill out a ES - Work Permit Adjustment form via Etrieve.

  • Supervisor is the library director (Dana Belcher)
  • Department is: Library - dept name (i.e. Library - Media Services or circulation or Outreach or etc.)

Work Permit Adjustment