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Library Employees: Liaison Materials

Find links to policies, assessment, committees, training, forms,and more.

Reusable Materials

Assessment

Visit our Assessment page.

Liaison Communication Calendar

Month Communication

July

  • Combine yearly (July-June) committee minutes into one PDF file and add to Committees webpage.

August

First day of August:

  • Official Liaison Switch

    • Former liaisons will:

      • Email switched departments, informing them of change and introducing them to new liaison

      • Switch ownership of subject & course guides to new liaison

    • Instructional Services Librarian updates Subject Expert list in LibGuides

First week of August:

  • Update materials

    • Outreach updates liaison bookmark, makes 200 color copies, and distributes evenly to liaison librarians

    • Outreach updated individualized flyer template and shares with liaison librarians

    • Collection Services updates print periodical routing flyer and shares with liaison librarians

  • Contact deans to get on College/School meeting agenda

    • ?? will contact SSB

    • ?? will contact CEP

    • ?? will contact CLASS

    • ?? will contact CHS

  • Contact liaison department chairs:

    • to get on agenda for department meeting

    • about budget—use budget memo template (found on the Liaison webpage)

Second week of August:

  • Attend new faculty orientation

    • Bring business cards

    • Follow-up with email to new faculty by the end of the day – use template in llstaff calendar

  • Attend face-to-face College/School meetings after Convocation – bring liaison flyer

    • ?? will attend SSB

    • ?? will attend CEP

    • ?? will attend CLASS

    • ?? will attend CHS

  • Contact all instructors identified in syllabi review – use email template

Before August 31:

  • Attend department meetings—bring individualized liaison flyer and routing flyer (can be printed front/back)

  • Meet with department chairs about budget and collaboration efforts

September

  • Send email to each department – use template in llstaff calendar

    • Library Blog

    • Budget

    • Periodicals Update

  • Communicate with individual faculty who have requested instruction. 

October

  • Send email to each department – use template in llstaff calendar

    • Instruction

    • Budget

November

  • Send email to each department – use template in llstaff calendar

    • Budget

    • Ordering materials for Spring semester

December

  • Send LibGuides stats to individual faculty members, and cc the department chair, if desired. (end of semester)

    • Suggested wording: “Thank you for working with me to do instruction for your class.”

    • Include relevant comments about stats and student follow-up

  • Make all course guides private

January

  • Contact department chairs to get on agenda for spring department meeting.

  • Send email to each department – use template in llstaff calendar

    • Library blog

    • Budget

    • Periodicals update

  • Contact all instructors identified in syllabi review – use email template

February

  • Send email to liaison department chairs – use template in llstaff calendar

    • Periodical, Database, and Standing Order Analyses (April 30 deadline)

    • Budget (March 31 deadline)

  • Communicate with individual faculty who have requested instruction.

March

  • Send email to liaison department chairs – use template in llstaff calendar

    • Instruction

    • Budget

  • Send final decisions on Lost, Missing, Etc. list by March 31

    • Withdrawals go to Technical Services

    • Replacements go to Acquisitions

April

  • Send final changes for analyses by April 30

    • Periodical and Database changes go to Collection Services

    • Standing Order changes go to Acquisitions

May

  • Send LibGuides stats to individual faculty members, and cc the department chair, if desired. (end of semester)

    • Suggested wording: “Thank you for working with me to do instruction for your class.”

    • Include relevant comments about stats and student follow-up

  • Make all course guides private

  • Communicate with summer faculty about instruction

June