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Acquisitions Department: Information for Faculty

Find your liaison librarian, information about the library budget, and other departmental documentation.

Collection Development Calendar

Month Action
July/August Departmental allocations released.
August 25 Deadline for new periodical subscriptions.

(before finals)   

50% of monograph budget to be ordered.
75% of monograph budget to be ordered.
March 31st 100% of monograph budget to be ordered.

Collection Development Policy

Visit our Policies page.

Budget Explanation

Several factors are taken into account in determining departmental allocations from the overall library budget:

  • Student credit hours (SCH),
  • FTE faculty,
  • Library collection use,
  • and average costs of books/videos/periodicals.

Student credit hours are broken down into 3 categories:

  • Lower-level undergraduate (weight factor of 0.75),
  • Upper-level undergraduate (weight factor of 1.00),
  • and graduate hours (weight factor of 1.25). 

Both SCH and FTE figures are supplied by the Office of the Vice President for Academic Affairs.

Library collection use involves:

  • Checkouts and renewals of all materials
  • In-house use of all materials
  • Interlibrary loan
  • Electronic resources
  • Instruction in all forms
  • Research posters
  • Group Study Room
  • Faculty & student consultations

Average costs of books, audiovisuals, and periodicals are determined through professional industry sources.

All of the factors listed above are used to compute average needs and material costs which are then used to determine the final departmental allocations. All factors need to be taken into account to truly reflect the size and needs of a department. If any one factor changes, the formula will obviously yield a different result.

To ensure ordered materials are received in the appropriate fiscal year, a collection development calendar (see box on the left) has been implemented. Please confer with your liaison librarian (see box on the left) if you have any questions.

Your Liaison Librarians

A library liaison is a librarian who has been formally designated as the primary contact person between the Linscheid Library and assigned academic departments at East Central University. This person serves as a contact for assistance with, or information about, any library service or issue. In other words, the liaison fosters two-way communication between the library and the university.

Patrick Baumann
Schedule an appointment



  • Biology
  • Chemistry
  • Environmental Sciences
  • Geography & Geotechniques
  • Physics

Megan Hasler
Schedule an appointment



  • History
  • Music
  • Political Science
  • Psychology
  • Sociology

Marla Lobley
Schedule an appointment



  • Education
  • Human Development, Hospitality, & Food Science
  • Kinesiology

Casey Lowry
Schedule an appointment



  • Art
  • Communication
  • Computer Science
  • Mass Communication
  • Mathematics
  • Nursing

Calantha Tillotson
Schedule an appointment


  • Accounting
  • Business Administration
  • English & Languages
  • Professional Programs in Human Services

How to Submit Orders

All orders need to be submitted through your liaison librarian.  However, the process is very informal, and you can send orders via:

  • Email - feel free to submit via Amazon or other websites
  • Campus mail - feel free to send us a catalog with pages marked
  • Phone